Which new idea have you tried and made your own, from the last post about spring cleaning your calendar and schedule?
Here are two more ideas, and still two more to go in the next post. This post covers Chunk it Down and Anchor Yourself with A Weekly Review.
Chunk(y) it Down
Most of us will write down somewhere: `Submit taxes` to remind ourselves. And every time we look at that ‘to do,’ we shake our heads. We feel overwhelmed. We don’t know where to begin.
This happens at home and at work; I see it frequently and sometimes, I’m a victim, too.
So if I start to sense I’m procrastinating on something, I chunk it down. (Yes, Chunky was a favorite chocolate.)
Or if you’re not sure whether you have enough time to get it done (a project, a graduation party), chunk it down.
“Submit taxes” becomes:
Checklist done. BCall for missing info. BAll documents here. BGet forms. BGet software. BFirst draft. BCheck it. BGet missing information. BAdd. BCheck. BCopy. BMail. BFile our copy.
- Each step takes only a little bit of time.
- Easier to see what you’ve accomplished.
- And what’s next.
- Easier to fit into your schedule as small bits of time.
- Less overwhelming. One step at a time.
Anchor Yourself – The Weekly Review
Whether you work and live alone or with others, this is incredibly useful. This is a David Allen idea for the workplace, which I recommend people do at home, too.
Towards the end of the week, plan on 1/2 hour to review your calendar and to do list for the upcoming week.
Look at these aspects for your whole life — work and home:
- B Money – review budgets or spending plans – this can be monthly
- B Appointments & prep – are you ready for everything?
- B Pick up/drop off – who needs to be be where and when; everyone covered?
- B Travel
- Gym time
- B Projects ` next actions on your large projects
- B Homework deadlines – do you need to assist or shepard any of these?
- B Meal times/types – what’s the plan for the week, given everyone’s schedules?
- B Fun stuff
- Reschedule now instead of the day of the appointment;
- Move work around to best match your energy levels;
- Carve out time for what’s important, i.e., getting to the gym;
- Make real progress on longer term projects;
- Be ready. Be on time.
Next and last post on spring cleaning for your calendar: Wear Your Hats Well; and Keep Track of Time.